The Process of Obtaining a Duplicate Registration Certificate

In order to obtain a duplicate registration certificate, you will need to visit your local Department of Motor Vehicles office and fill out the necessary forms. You may also be required to provide proof of identification and pay a fee for the replacement document.

What is a Duplicate Registration Certificate?

A duplicate registration certificate is a vital document that serves as proof of a vehicle's registration with the Regional Transport Office. It becomes necessary to apply for a duplicate RC when the original is lost, damaged, or stolen. As per the Motor Vehicles Act, 1988, carrying a valid RC is mandatory for all vehicle owners in India. Failure to produce this document during inspections can result in fines or other legal consequences.

Losing an RC book can be stressful, but the government has made the application process straightforward, offering both online and offline methods. This guide walks you through everything you need to know about obtaining a vehicle RC book copy, including the documents required, fees, and steps to track your application.

Documents Required for a Duplicate RC

How to apply for duplicate registration certificate? To apply for a duplicate registration certificate, ensure you have the following documents ready:

1. Application Form 26: This form must be duly filled and signed by the vehicle owner. For financed vehicles, the financier's signature is also required.
2. Police FIR: A copy of the First Information Report (FIR) is mandatory in cases of theft or loss of the original RC.
3. Vehicle Insurance Certificate: A valid insurance document is required.
4. Pollution Under Control (PUC) Certificate: This certificate ensures the vehicle meets emission norms.
5. Address Proof: Documents such as Aadhaar card, voter ID, or passport.
6. Challan Clearance Certificate: Proof that there are no pending fines or challans against the vehicle.
7. Damaged RC (if applicable): If the original RC is damaged, it must be submitted.
8. Affidavit: A notarised affidavit explaining the circumstances of loss or damage.
9. Passport-Sized Photographs: Two recent photographs of the vehicle owner.

How to Apply for Duplicate RC Online?

The Ministry of Road Transport and Highways (MoRTH) has made the process for applying for a duplicate RC seamless through its Parivahan Sewa Portal. Here are the steps to apply online:

1. Visit the Parivahan Sewa Portal

• Open the official Parivahan Sewa Portal.

2. Select "Vehicle Related Services"

• Under the "Online Services" section, click on "Vehicle Related Services."

3. Choose Your State

• Select the state where your vehicle is registered.

4. Enter Vehicle Details

• Provide your vehicle's registration number and chassis number to proceed.

5. Apply for Duplicate RC

• Select the option to apply for a duplicate Registration Certificate.

6. Upload Required Documents

• Scan and upload the necessary documents, including Form 26, FIR, insurance certificate, and PUC.

7. Pay the Application Fee

• Use online payment methods like debit/credit card, UPI, or net banking to pay the required fees.

8. Download the Acknowledgment Receipt

• After submitting the application, download and save the receipt for future reference.

9. Track Application Status

• Use the "Application Status" option on the portal to monitor your application.

How to Apply for Duplicate RC Offline?

If you prefer the offline method, follow these steps to apply for a duplicate RC at your local RTO:

1. Visit the Local RTO Office

• Go to the RTO where your vehicle is originally registered.

2. Obtain Form 26

• Collect Form 26 from the RTO office or download it from the Parivahan Portal.

3. Fill Out the Application

• Complete Form 26 with accurate details about the vehicle and owner.

4. Attach Necessary Documents

• Include all required documents, such as the FIR, insurance certificate, and affidavit.

5. Submit the Application

• Hand over the completed application form and documents to the RTO officer.

6. Pay the Application Fee

• Make the payment at the RTO office's designated counter and collect the receipt.

7. Receive Acknowledgment

• Obtain an acknowledgement receipt as proof of submission.

8. Collect the Duplicate RC

• Once processed, the duplicate RC will be issued. You may need to visit the RTO to collect it or have it sent by post.

Fees/Charges for Duplicate RC Application

The fees for a duplicate RC application depend on the state and type of vehicle. Typically, charges range between ₹150 and ₹2500 for private vehicles. Additional costs may apply for smart cards or expedited services.

Common Issues and How to Avoid Them

1. Incomplete Applications:

• Ensure all sections of Form 26 are filled out correctly.

2. Missing Documents:

• Double-check that all required documents are included before submission.

3. Delays in Processing:

• Follow up regularly with the RTO or check the status online to avoid unnecessary delays.

4. Pending Fines or Challans:

• Clear any outstanding fines before applying for a duplicate RC.

5. Incorrect Details:

• Verify the accuracy of all submitted information to prevent rejections.

How to Check Duplicate RC Status Online?

To check the status of your duplicate RC application:

1. Visit the Parivahan Portal.
2. Click on "Application Status" under the "Online Services" section.
3. Enter your application number and vehicle registration details.
4. View the current status of your application.

Conclusion

Obtaining a duplicate registration certificate is a straightforward process, thanks to the government’s efforts to streamline RTO services. Whether applying online or offline, following the steps outlined above ensures a smooth experience. Timely application and accurate documentation can help you avoid penalties or delays in obtaining this essential document.

Additionally, securing your vehicle with comprehensive insurance is equally important. Royal Sundaram offers tailored Car Insurance plans that protect you from unforeseen incidents, ensuring peace of mind and compliance with motor vehicle laws. By combining efficient RTO processes with reliable insurance, you can enjoy a hassle-free vehicle ownership experience.